Environmental Policy

A number of measures are in place to ensure that the event is as environment-friendly as possible.


All waste from Olympia London is taken to a recycling centre. Approximately 98% is recycled and anything that cannot be recycled (remaining 2%) is used as waste for energy. This means 100% of Olympia London’s waste output is diverted from landfill.

Food and drinks

All food and drinks served at this event are 100% vegan. Vegan food involves considerably less greenhouse gas emissions and requires considerably less water and other valuable resources to produce than animal-based food.

The organisers have a vegan policy for stallholders and speakers which require that workers are vegan during the event – for full vegan criteria of the event, click here.

To help reduce food waste, the organisers will be closely monitoring advance ticket sales figures in the weeks leading up to the event, and provide all food and drinks caterers with an attendance forecast to help them plan for the appropriate stock levels, so that caterers do not bring too much food and drinks whilst not running out of food and drinks too early.

The organisers have also arranged for food left over from catering stands to be picked up at the end of each show day by local food collection group City Harvest.


Caterers and stallholders serving food samples at the event are encouraged to use biodegradable utensils rather than plastic to minimise their impact on the environment. The organisers will also advise caterers and food traders in advance on possible sources for compostable and biodegradable utensils and packaging materials – these sources are included in our exhibitors manual.


The message “It’s quicker and easier to travel to the event by public transport.” is included on the event website, posters and flyers, radio advertising and programmes to encourage visitors to use public transport.

Olympia London has the following policies in place to minimise the environmental impact of transport:

  • Through Voyage Control, Olympia London offers a vehicle share service, created to cut the cost and impact of transport use. Its aim is to reduce financial implications, time, congestion and/or carbon emissions by identifying opportunities to share journeys or fill empty vehicles.
  • Olympia London has also introduced an online vehicle management system that further reduces traffic congestion and in turn improves the local area and air quality.

Both of these initiatives can radically cut the financial and environmental cost of travel to the venue. 

Our shell scheme and electrical contractors Moyne Exhibitions Ltd have the following policies in place regarding transport:

  • Routes are planned carefully with multi-drop deliveries to reduce the mileage and therefore their carbon emissions.
  • A conscious effort is made to ensure that stock is collected from one rather than multiple locations.
  • Exhibition labour uses mini vans / vehicle sharing to reduce cost and emissions.
  • The ordering of items on site at exhibitions is actively discouraged to avoid additional vehicles coming to site on show opening morning.


Electricity will be switched off overnight between show days (except at stalls at which 24-hour power has been booked)

Olympia London has the following energy saving measures in place:

  • Upgrading the building management systems to enable better management of the heating, cooling and lighting systems in the halls.
  • Installation of light sensors which operate alongside their building management system, scheduling lighting according to event and business usage.
  • Monitoring temperature levels in the halls to ensure the most efficient use of cooling or heating systems
  • Investing in energy-saving lamps
  • Implementing a switch-off programme that eliminates any unused resources and is closely monitored by their Facilities Management team
  • Installing low-energy hand dryers

Our electrical contractors Moyne Exhibitions Ltd are putting the following measures in place for energy saving:

  • Spotlights are LED which consume less power than conventional lights
  • Excess grey electrical cable is recycled
  • Metalwork on stock is recycled
  • Venue mains power orders are calculated to ensure that the maximum amount of installations can be run off a power supply
  • Lights are switched off wherever possible
  • Signs are clearly labelled over light switches to promote saving energy
  • Energy efficient light bulbs will be used.

Shell Scheme

Our shell scheme contractors Moyne Exhibitions Ltd are putting the following environment-friendly measures in place with regards to shell scheme materials:

  • Shell scheme metalwork is recycled via aluminium smelting depots.
  • Shell scheme metalwork is powder coated rather than disposed of to increase its life span.
  • Foamex shell scheme panel recycling is only viable on quantities in excess of 500 panels per collection. To maximise on the lifespan of panels they are each designated as single side (only one side is good) and double side (both sides good so can be used as dividing wall panels). This ensures that the life span of each panel can be maximised.
  • Graphics panels are re-used as single side shell scheme stand panels.
  • Nameboard fascia panels are used for more than one event.
  • Inks are water-based and used sparingly.

Printing of marketing materials

The organisers will prioritise on printing signage that can be re-used at multiple events in future, and minimise printing of signage that is necessary but to be used specifically for one event only.

All printing materials are from sustainable sources only.


This event consists only of soft acoustic music and background music with no singing. The sound levels from the 2 areas with music will be kept to a level that stallholders, visitors and workers find comfortable with.