Speakers Manual

Contents

Directions to the event
Photos of the venue
Event Opening Hours
Ticket for event access
Sharing the event with friends, family & colleagues

Preparation before the Event

Cancellations
Contact Number during Setup, Opening Hours and Breakdown
Filming
Hotels & Accommodation
Internet
Parking
Photos
Vegan Policy for Guests

Facilities at the Venue

Cash Machines
Cloakrooms
First Aid
Toilets

For those doing talks

AV Specifications
Powerpoint Presentations
Streaming videos during your talk
If I leave the venue temporarily, can I re-enter?

Safety at the venue

Electrical Safety
Lost Property

Other important notes

Bad Language & Aggressive Behaviour
Children
Flyering at the venue
Pets
Security
Smoking

 

Directions to the event

The venue’s full address (front of house) is:

The Brighton Centre, Kings Rd, Brighton BN1 2GR

However, for arrivals before the show opens and for deliveries the address to use to navigate to the loading bay is:

Russell Rd, Brighton BN1 2DX

 

Photos of the venue

The following pictures were taken at previous VegfestUK Brighton events over the past decade at the Brighton Centre. 



Event opening hours

The event is open to the public from 10am until 6pm on Saturday 29th April, and 10am until 5pm on Sunday 30th April 2023.

 

Ticket for event access

The event is free to attend, so to gain access to the event during opening hours you just need to register for tickets using this page: www.vegfest.co.uk/brighton-tickets/

Sharing the event with friends, family & colleagues

Please make this a part of your planning. The more attendees we have at VegfestUK Brighton this year, the fuller the event and the more successful it will be! Anyone can attend the show for free using this link to register online: www.vegfest.co.uk/brighton-tickets/ Colleagues & co-workers, partners – business or otherwise, friends and family are all welcome to the event so be sure to share the link far and wide!

Preparation before the Event

 

Cancellations

Our visitors do check the talks, workshops and performance line-ups before they register for tickets, and so it impacts on the event when speakers, panellists & performers cancel. For this reason we ask that if cancellations are at all avoidable, the commitment to take part at the event is kept. If however, cancelling is unavoidable, please contact the VegfestUK team immediately on [email protected] so that we can communicate this in some way to our visitors to avoid disappointment.

 

P.P.E during setup and breakdown

Suitable Footwear must be worn during build-up & breakdown – No Open Toed Shoes.

 

Contact Number during Setup, Opening Hours and Breakdown

07871 572267

Please do not use this phone number outside of the period from Friday 28th April 2023 – Sunday 30th April 2023.

Please note that calls to the usual office number will not be attended to during this period.

 

Filming

Those who would like to film at the event must inform the VegfestUK event staff, please email [email protected]

 

Hotels & Accommodation

Some recommendations of sources of accommodation for traders staying overnight are:

www.airbnb.co.uk

www.booking.com

 

Internet

The venue provides a free Wifi service which is available to everyone – however it is not a secure connection.

 

Parking

Parking is not included in the stall prices – this needs to be booked separately by stallholders, and in advance.

 

NCP

There is an NCP Car Park directly outside the loading area of the Brighton Centre on Russell Road. Please note this car park has certain height restrictions for larger vehicles. Full details and booking options here: https://www.ncp.co.uk/parking-solutions/leisure-parking/brighton-centre-parking/

 

JustPark.com

An alternative many use is JustPark.com / JustPark.co.uk – this is a site that allows private landowners to hire out car parking spaces (a bit like AirBnB) and can often be cheaper than the NCP.


Photos

Please note that exhibitors, speakers, performers and visitors at the event may appear in photos or films produced from the events without prior consultation.

 

Vegan Policy for Speakers & GUests

The event is 100% vegan and we ask all guests to adhere to the following:

  • No talks or Q&A sessions may advertise or encourage non-vegan sentiment.
  • No promotional materials which promote the use of animal products are allowed.
  • Please do not wear any non-vegan apparel at the event.
  • Please note that bee pollen, silk etc. is not considered a vegan product and therefore not suitable for this event. 

If you are not 100% sure what exactly is qualified as vegan, please contact the office beforehand.

We do ask that all our speakers / guests are vegan or plant-based.

Facilities at the venue

Cash Machines

There are no cash machines available in the Brighton Centre from 2023 onwards.

However, there are multiple cash machines / ATMs in the immediate area of the Brighton Centre. See screenshot below – ATMs indicated as red pins (Brighton Centre the dark blue pin the bottom centre) and click on it to view Google Maps analysis of ATMs in the area:

In any case, please make sure you bring and/or advise visitors who wish to shop with cash, to bring enough cash to the event to avoid disappointment.

 

Cloakrooms

A cloakroom is located on the Ground Floor on your right after entering the Brighton Centre. Items left here will be looked after by the venue, but are left at the visitors own risk.

 

First Aid

The First Aid area in the Brighton Centre is marked on the Floor Plan here: https://www.vegfest.co.uk/brighton-2023-floor-plan/ 

 

This is located up the left hand stairs after entering the venue on the Ground Floor, and through a set of double doors. Ask any venue staff of VegfestUK staff / volunteers if in doubt. Floor Plans will be provided to visitors upon entry and will be on posters dotted around the venue during the event.

 

Toilets

Toilets are available throughout the venue. Please refer to the floor plan for locations: https://www.vegfest.co.uk/brighton-2023-floor-plan/

 

For those doing talks

AV Specifications

Each talks room will be supplied with a Windows laptop and projector. See section below (Powerpoint Presentations) for further information.

Powerpoint Presentations

Laptops will be provided in each talks area, so if you have a Powerpoint presentation, please be sure that this presentation works on Powerpoint using Windows before the event. It is possible but not guaranteed that you will be able to connect your own Mac laptop for use during the event. Our technicians on site will do everything they can to make sure your talk goes off without a technical hitch, but this responsibility ultimately lies with you.

There are free websites online that can quickly convert Keynote (or other platforms) presentations to Powerpoint presentations, such as this website:

https://cloudconvert.com/key-to-ppt

Please note that some aspects of your presentation may change or adjust slightly in doing this, particularly if you have slide or object animations baked into your presentation, so please make sure you test any converted presentations fully on a Windows PC if you use this method of conversion.

Streaming videos during your talk

See section on Wifi. There is public Wifi at the Brighton Centre, but as this is public you shouldn’t rely on the signal strength for streaming videos from the internet. The best option would likely be to download any videos intended for use before the event and bring them with you on a memory stick, or laptop.

If I leave the venue temporarily, can I re-enter?

Absolutely. Though the event is free to the public, just be sure to get a stamp from the steward or volunteer on the exit of the event, and this will make re-entry easier. 

 

Safety at the venue

 

Electrical Safety

Electrical Safety Guidelines

All electrical installations must comply fully with the eGuide, which can be accessed at www.aev.org.uk/eguide.

The following is a brief summary of key points:

General

  • All electrical equipment and exhibits must be guarded to prevent accidental contact with live terminals.   Items intended for use on stands must be PAT tested and labelled accordingly.
  • Electrical cables must not be run under carpet or up stand fitting support posts.  Cables on the floor which may be walked on must be protected by conduit or with protective ramping (tape is not acceptable).  All other wiring below 2.4 metres must be protected in PVC or metal tubing.
  • DO NOT coil up your cables. Unroll them to ensure they don’t heat up or have them cut to a suitable length.
  • DO NOT plug everything in one outlet and DO NOT plug one lead into another. This causes overheating and may blow the fuse. Order enough sockets for your needs. Remember: 1 x 500watt socket = 1 x 4 way extension lead
  • DO NOT use multi-way adaptors. These are not suitable for use in commercial premises. Use an extension lead.
  • DO NOT allow conductors to become exposed. The inner coloured sheathing is to protect the conductors; the outer sheathing is to protect you.
  • In the event of electrical failure, please report this to the organisers’ office.

 

Lighting

  • Spotlights/floodlights/halogen lamps, etc must be guarded and mechanically fixed, so as to prevent the risk of injury to persons.
  • All lighting must be kept at least 300mm away from muslin/fabric ceilings and other combustibles.
  • Lighting circuits must not exceed 1,000 watts.  They must not be looped or connected to power circuits.
  • Heavy fittings (over 1 kg) require a secondary means of support.

 

Socket Outlets

  • Only one 4-way extension lead may be connected to each socket outlet and the maximum length of lead permitted is 2 metres.
  • Extension leads must not be plugged into other extension leads (commonly known as ‘daisy-chaining’).
  • Block adaptors and drum reel extension cables must not be used.

 

Lost Property

All lost property should be handed to the venue’s Info Desk, on the ground floor. 

 

Other important notes


Bad Language & Aggressive Behaviour

  • VegfestUK London is a friendly event, and we do not tolerate bad language or aggressive behaviour from the public or exhibitors.
  • If you encounter anyone displaying unruly/abusive behaviour, please ask your colleagues or neighbouring exhibitor to alert a member of the event organising team (security, stewards), and we will assist if required.
  • Please note that exhibitors are advised to stay calm at all times when dealing with the public, with moderate language in the very unlikely event of a hostile encounter.
  • There will be CCTV on site, and those displaying aggressive behaviour will be swiftly expelled from the venue, and re-admittance may be refused.
  • In the case of this being from an exhibitor, no refunds may be issued.

 

Children

Children under the age of 16 are welcome at the event during opening times, but please note that they will not be allowed access to the venue during setup or breakdown. This is a Health & Safety requirement of the venue and is NOT negotiable. The issue is covered by law under section 4 of the Health & Safety at Work Act 1974.

 

Flyering at the venue

Flyering to visitors at the event is only permitted for traders at their stalls. Flyering outside of stall space around the site grounds is not permitted.

 

Pets

Assistance dogs are permitted access to the show. No other pets will be permitted access to the venue during the open period.

 

Security

Security is provided for the show from 8am on Friday until 8pm on Sunday.  Please do not arrange for goods to be delivered to the venue before this time.  Please assist us by wearing your wristbands within the venue at all times after you have picked these up on arrival.

 

Please take account of the following security advice:

  • Take home any valuable items each night.
  • Do not leave your stand unattended at any time during setup, the open period or breakdown. Do not leave the hall until all visitors have gone each evening.
  • Do not position valuable items at the front of your stand, where you may not be able to keep an eye on them.
  • Ensure you have enough staff, so that the stand is not vulnerable to thieves and do not ask a neighbouring exhibitor to watch over your stand while you go for a break. They may become busy and not be able to keep an eye on your stand.
  • Remove all portable or valuable items from the stand on the evening the show closes.  Do not leave them until the following day for collection.
  • Arrive in time for the show.  Ensure your stand is staffed at least 15 minutes before the show open time of 10am on Saturday and 10am on Sunday.
  • If you are a victim of theft or damage, please report this to venue staff. The organisers cannot be held responsible for the loss or damage to exhibitors’ property.
  • Please be aware of possible terrorist activities and the fact that we are in an area not so far from London. If you notice anyone behaving suspiciously, tampering with equipment, or any unattended bags or parcels please report this to security or a member of the organising team immediately.

 

Smoking

Smoking / vaping is not permitted by law anywhere within the indoor areas of the venue.