VegfestUK Traders are required to submit their paperwork in advance of the show. This is to ensure that our events are safe for visitors, exhibitors, venue and contractors, and operating within the law.
We employ a Food Hygiene expert team to inspect all food and sampling operations before and during the event to ensure the highest standards for everyone concerned. Please take the time to complete the paperwork accurately and thoroughly before submitting, thanks, and ensure you submit before the deadline to allow time to check and feedback.
We require from all traders the following:
1. Risk Assessment [Template here]
A Risk Assessment is a document displaying the potential risks your operation could present to all persons, the assessed level of those risks and the ways in which you and your team plan to mitigate those risks.
2. Method Statement [Template here]
A Method Statement is a document that informs us as the organisers of your contact details, what you intend to sell and how you intend to sell it as well as your setup and breakdown plans.
3. Insurance Certificate including Public Liability & Employers liability cover (EL required for anyone who has staff, including volunteers on their stall)
Your insurance certificate must be in date during the period of the entire event, including setup days, and include Public Liability and Employers Liability cover to the value of:
Bristol Vegan Fayre 2023: £2 million PL & EL cover
London Vegan Comedy Festival 2023: £2 million PL & EL cover
VegfestUK London 2023: £5 million PL & EL cover
4. CDM Plan Form must be completed before set up commences –
Bristol Vegan Fayre CDM https://forms.gle/xi8Z2wm9yXa55AH8A
London Vegan Comedy Festival CDM https://forms.gle/7btenrFH61mtPzcR7
VegfestUK London Olympia National CDM https://forms.gle/CS1GNSZtDSBKXfTK8
5. Loading & Unloading Slot – booking before set up (required for all stallholders – link available soon)
Please forward all completed paperwork to:
London Vegan Comedy Festival 2023 paperwork (Deadline September 1st or by return if booking after this date) [email protected]
Bristol Vegan Fayre paperwork (Deadline August 1st or by return if booking after this date) [email protected]
VegfestUK London 2023 paperwork (Deadline October 1st or by return if booking after this date) [email protected]
If you have exhibited with us before at VegfestUK Brighton 23 or VegfestUK London 22 and your paperwork is up to date (including insurance) you do not have to resubmit paperwork as we have this on file. Only resubmit if you are out of date or have changed your operation significantly
If you are doing food preparation, handling or sampling of food, you will need to complete this section.
Paperwork requirements can differ depending on your operation, but all paperwork from vendors intending to sell food, drink, alcohol, or include sampling operations are equally important in order to keep our visitors, event staff, contractors, yourself and your teams safe.
1. Fill in the correct form for paperwork submission and further information:
The results of this form will go directly to our Health & Safety Management Team for processing, and they will be in touch.